Agenda

Venue: Oak Hall, Bradley Stoke Town Council, The Jubilee Centre, Savages Wood Road, Bradley Stoke, South Gloucestershire, BS32 8HL

Items
No. Item

1.

Evacuation Procedure

In the event of a fire, please await direction from the venue staff who will help assist with the evacuation. Please do not return to the building until instructed to do so by the fire warden(s).

2.

Apologies for absence

To receive apologies for absence from Members.

3.

Declarations of Interest under the Localism Act 2011

Members who consider that they have an interest to declare are asked to: a) State the item number in which they have an interest, b) The nature of the interest, c) Whether the interest is a disclosable pecuniary interest, non-disclosable pecuniary interest or non-pecuniary interest. Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

4.

Minutes pdf icon PDF 141 KB

To agree the minutes of the meeting held on 17 November 2022.

5.

Chair's Announcements

To receive any announcements from the Chair.

6.

Items from the Public (Questions, Statement and Petitions) pdf icon PDF 72 KB

WRITTEN PUBLIC QUESTIONS (written procedure)

 

1. Any member of the public can submit a maximum of two written questions in advance of this meeting.

 

2. The deadline for the submission of questions is 5.00 pm, at least 3 clear working days ahead of a meeting. For this meeting, the deadline for questions is 5.00 pm on Tuesday 6 December 2022.

 

3. Questions should be addressed to the Chair of the meeting and e-mailed to democratic.services@westofengland-ca.gov.uk

 

4. Under the direction of the Chair, wherever possible, written replies to questions will be sent to questioners by the end of the working day prior to the meeting.

 

5. Please note - under the Combined Authority’s committee procedures, there is no opportunity for oral supplementary questions to be asked at committee meetings.

 

6. The written questions and replies will be circulated to committee members in advance of the meeting and published on the Combined Authority website.

 

PUBLIC STATEMENTS

 

1. Any member of the public may submit a written statement (or petition) to this meeting.

 

2. Please note that one statement per individual is permitted.

 

3. Statements must be submitted in writing and received by the deadline of 12 noon on the working day before the meeting. For this meeting, the deadline for statements is 12 noon on Friday 9 December 2022. Statements should be emailed to democratic.services@westofengland-ca.gov.uk

 

4. Statements will be listed for the meeting in the order of receipt. All statements will be sent to committee members in advance of the meeting and published on the Combined Authority website.

 

5. Please note:

 

If any member of the public wishes to attend the meeting to orally present their statement, they are asked please to notify the Combined Authority’s Democratic Services team of this at the point when their statement is submitted and by 12 noon on the working day before the meeting at the very latest.

 

For those presenting their statements at the meeting, up to 3 minutes ‘speaking time’ is permitted for each statement. The total time available for the public session at this meeting is 30 minutes.

 

7.

Updated Audit Findings [External Audit] pdf icon PDF 76 KB

This paper provides the West of England Audit Committee with Grant Thornton’s Audit Findings for the West of England Combined Authority for year ending 31 March 2022 (updated as at 30 November 2022).

Additional documents:

8.

Treasury Management Strategy 2023/24 including Treasury Management 2022/23 Monitoring Update pdf icon PDF 119 KB

The Chartered Institute of Public Finance and Accountancy’s, (CIPFA), Treasury Management in the Public Services Code of Practice, requires the authority to approve a Treasury Management Strategy before the start of each financial year. The 2023/24 Strategy will be submitted to the January 2023 West of England CA Committee for approval alongside the 2023/24 budget papers.

Additional documents:

9.

Risk Management pdf icon PDF 121 KB

To provide an update on the operation of the Combined Authority’s Risk Management Framework and to present the current Corporate Risk Register (CRR).

Additional documents:

10.

Appointment of External Auditors pdf icon PDF 132 KB

The purpose of this report is to confirm the outcome of the PSAA procurement. Grant Thornton was successful in winning a contract in the procurement, and PSAA are appointing this firm as the auditor of West of England Combined Authority for five years from 2023/24.

11.

Forward Plan of Committee Items pdf icon PDF 49 KB

A list of planned items for future meetings together with an offer of Cipfa training for Members.