Agenda

Venue: Council Chamber, Bristol City Council Offices

Items
No. Item

1.

Evacuation Procedure

In the event of a fire, please await direction from the West of England Combined Authority staff who will help assist with the evacuation. Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Apologies for absence

To receive any apologies for absence from Members.

3.

Declarations of Interest under the Localism Act 2011

Members who consider that they have an interest to declare are asked to: a) State the item number in which they have an interest, b) The nature of the interest, c) Whether the interest is a disclosable pecuniary interest, non-disclosable pecuniary interest or non-pecuniary interest. Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

4.

Minutes pdf icon PDF 97 KB

To consider and approve the minutes from 22 September 2021 of the West of England Combined Authority Audit Committee.

5.

Items from the Public

WRITTEN PUBLIC QUESTIONS (written procedure)

1. Any member of the public can submit a maximum of two written questions in advance of this meeting.

2. The deadline for the submission of questions is 5.00 pm, at least 3 clear working days ahead of a meeting. For this meeting, the deadline for questions is 5.00 pm on Friday 3 December 2021.

3. Questions should be addressed to the Chair of the meeting and e-mailed to democratic.services@westofengland-ca.gov.uk

4. Under the direction of the Chair, wherever possible, written replies to questions will be sent to questioners by the end of the working day prior to the meeting.

5. Please note - under the Combined Authority’s committee procedures, there is no opportunity for oral supplementary questions to be asked at committee meetings.

6. The written questions and replies will be circulated to committee members in advance of the meeting and published on the Combined Authority website.

 

PUBLIC STATEMENTS

1. Any member of the public may submit a written statement (or petition) to this meeting.

2. Please note that one statement per individual is permitted.

3. Statements must be submitted in writing and received by the deadline of 12 noon on the working day before the meeting. For this meeting, the deadline for statements is 12 noon on Wednesday 8 December 2021. Statements should be emailed to democratic.services@westofengland-ca.gov.uk

4. Statements will be listed for the meeting in the order of receipt. All statements will be sent to committee members in advance of the meeting and published on the Combined Authority website.

5. Please note: If any member of the public wishes to attend the meeting to orally present their statement, they are asked please to notify the Combined Authority’s Democratic Services team of this at the point when their statement is submitted and by 12 noon on the working day before the meeting at the very latest. Statements to be presented physically at the meeting will be listed in the order of receipt of notification. The total time available for the public session at this meeting is 30 minutes.

 

All members of the public attending to present statements are requested please to take a Covid-19 lateral flow test 24 hours before the day of the meeting.  Due to ongoing Covid-19 restrictions, it may be necessary to limit the number of people who can physically attend the meeting.

6.

Chair's Announcements

To receive any announcements from the Chair of the Committee.

7.

Avon Pension Fund Committee pdf icon PDF 95 KB

The West of England Combined Authority Audit Committee, at its meeting on 22 September 2021, asked officers to investigate whether the West of England Combined Authority was represented on the Avon Pension Fund Committee.

 

8.

Appointing an External Auditor pdf icon PDF 122 KB

The purpose of this report is to gain the views and recommendation of the Audit Committee to inform the decision to be made by the Combined Authority Committee, (on 28 January 2022), of whether to opt in, or out, of the PSAA Framework.

 

9.

Treasury Management Strategy 2022/23 and Treasury Management 2021/22 Monitoring Update pdf icon PDF 111 KB

The Chartered Institute of Public Finance and Accountancy’s, (CIPFA), Treasury Management in the Public Services Code of Practice, requires the authority to approve a Treasury Management Strategy before the start of each financial year. The 2022/23 Strategy will be submitted to the January 2022 WECA Committee for approval alongside the 2022/23 budget papers.

Additional documents:

10.

Financial Reserves Policy pdf icon PDF 113 KB

The purpose of this Report is to present to Members of the WECA Audit Committee an update on the holding and management of the Combined Authority and Local Enterprise Partnership, (LEP), financial reserves.

 

Additional documents:

11.

Cybersecurity pdf icon PDF 119 KB

To provide an update to the Audit Committee on the IT security controls implemented in light of the recommendations from Grant Thornton UK LLP.

 

12.

Internal Audit Update pdf icon PDF 92 KB

 

To Update the Committee on Internal Audit work in 2021/22.

 

Additional documents:

13.

Grant Thornton Final Audit Findings Report pdf icon PDF 96 KB

The purpose of this Report is to present to Members of the WECA Audit Committee the West of England Combined Authority Annual Statement of Accounts for 2020-21 for their review and approval.

 

Additional documents: