Agenda

In the event of a fire, please await direction from the West of England Combined Authority staff who will help assist with the evacuation. Please do not return to the building until instructed to do so by the fire warden(s).

The Membership of the Committee is printed on the front sheet of the agenda and Members are asked to note the membership for 2019/20.

The Committee to elect a Chair for municipal year 2019/20.

Having elected a Chair, the Committee to elect a Vice-Chair for municipal year 2019/20.

To receive apologies for absence from Members.

Members who consider that they have an interest to declare are asked to: a) State the item number in which they have an interest, b) The nature of the interest, c) Whether the interest is a disclosable pecuniary interest, non-disclosable pecuniary interest or non-pecuniary interest. Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

The Audit Committee’s Terms of Reference to be noted.

To consider and approve the minutes from 21 February 2019 of the West of England Combined Authority Audit Committee.

Members of the public can speak for up to 3 minutes each. The total time for this session is 30 minutes so speaking time will be reduced if more than 10 people wish to speak.

If you wish to present a petition or make a statement and speak at the meeting, you are required to give notice of your intention by noon on the working day before the meeting by e-mail to democratic.services@westofengland-ca.gov.uk. For this meeting, this means that your submission must be received in this office by 12noon on Monday 24 June 2019.

If you wish to ask a question at the meeting, you are required to submit the question in writing to democratic.services@westofengland-ca.gov.uk no later than 3 working days before the meeting.   For this meeting, this means that your question(s) must be received in this office by 5pm on Wednesday 19 June 2019.

Any member of the public in the West of England Combined Authority may present a petition at a West of England Combined Authority Audit Meeting.

Grant Thornton is the appointed external auditor for the West of England Combined Authority. Their audit plans, progress on delivery, key findings and recommendations and scale of fees are reported periodically to the audit committee.

This is the Annual Report of the Internal Audit function detailing progress against the Plan, a summary of audit performance and key issues, as well as the formal opinion on the internal control framework.

To present the Internal Audit Plan for 2019/20 for approval.

The West of England Combined Authority, (WECA), is regularly reviewing and enhancing its corporate governance arrangements. In response to a recommendation by Internal Audit, we are proposing that the Audit Committee endorse the adoption of a Counter Fraud Strategy as detailed as Appendix 1 to this report.

Audit Committee meets four times a year.

The next meeting is scheduled for 10am on Wednesday 31 July 2019.

Members are asked to agree the other meeting dates for 2019/20.  Suggested for November 2019 and February 2020.