Agenda and draft minutes

In the event of a fire, please await direction from staff members who will help assist with the evacuation. Please do not return to the building until instructed to do so by the fire warden(s).

The evacuation procedure was set out.

To receive apologies for absence from Members.

As Metro Mayor Dan Norris was not in attendance and there was no representative present from Bristol City Council, Cllr Guy was chosen as Chair for the meeting.

Members who consider that they have an interest to declare are asked to state:

a) The item number in which they have an interest;

b) The nature of the interest, and;

c) Whether the interest is a disclosable pecuniary interest, non-disclosable pecuniary interest or non-pecuniary interest.

Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

There were no declarations of interest declared.

In accordance with the provisions of Standing Order 9.4, petitions, questions and statements will be accepted for extraordinary meetings, but they must relate to the business for which the extraordinary meeting has been arranged. The Mayor, in consultation with the Monitoring Officer, will reject any submissions that do not directly relate to the business of the meeting.

WRITTEN PUBLIC QUESTIONS

1. Any member of the public can submit a maximum of two written questions in advance of this meeting. Questions must relate to the business for which this extraordinary meeting has been arranged.

2. The deadline for the submission of questions is 5.00pm, at least 3 clear working days ahead of a meeting. For this meeting, the deadline for questions is 5.00pm on Monday 27 November 2023.

3. Questions should be addressed to the Chair of the meeting and e-mailed to democratic.services@westofengland-ca.gov.uk.

4. Under the direction of the Chair, wherever possible, written replies to questions will be sent to questioners by the end of the working day prior to the meeting.

5. Please note - under the Combined Authority’s committee procedures, there is no opportunity for oral supplementary questions to be asked at committee meetings.

6. The written questions and replies will be circulated to committee members in advance of the meeting and published on the Combined Authority website.

PUBLIC STATEMENTS

1. Any member of the public may submit a written statement (or petition) to this meeting relating to the business for which the extraordinary meeting has been arranged

2. Please note that one statement per individual is permitted.

3. Statements must be submitted in writing and received by the deadline of 12 noon on the working day before the meeting. For this meeting, the deadline for statements is 12 noon on Thursday 30 November 2023. Statements should be emailed to democratic.services@westofengland-ca.gov.uk.

4. Statements will be listed for the meeting in the order of receipt. All statements will be sent to committee members in advance of the meeting and published on the Combined Authority website.

5. Please note: If any member of the public wishes to attend the meeting to orally present their statement, they are asked please to notify the Combined Authority’s Democratic Services team of this at the point when their statement is submitted and by 12noon on the working day before the meeting at the very latest.

6. For those presenting their statements at the meeting, up to 3 minutes ‘speaking time’ is permitted for each statement. The total time available for the public session at this meeting is 30 minutes.

As this was an extraordinary meeting only questions and statements relating to the specific item of business for which the meeting had been called had been accepted.

There had been 36 questions received from Members of the Public prior to the meeting.  The responses to those questions would be circulated following the meeting.

In addition there had been five statements received.  All statements received would be published on the Authority’s website.  The following persons attended the meeting and addressed the meeting for up to three minutes each on the topic of their statement:

·       Rosa Kell;

·       Dave Redgewell;

·       Dan Ackroyd.

To consider a report of the Interim Monitoring Officer and Section 73 Officer under the provisions of Section 5(2)(a) of the Local Government and Housing Act 1989 and Section 114(2)(a) of the Local Government Finance Act 1988 in relation to what is considered to be unlawful expenditure.

As there were only representatives present from Bath & North East Somerset Council (Cllr Kevin Guy) and South Gloucestershire Council (Cllr Claire Young), the  meeting was  adjourned to a later date in order to give a further opportunity for Bristol City Council’s representative to be present in the deliberations.

It was proposed by Cllr Guy and seconded by Cllr Young

and

Agreed:

That the discussion of this item be deferred to a later date to give Bristol City Council’s representative an opportunity  to be in attendance during the deliberation of this item.