Agenda and decisions

Venue: Kingswood Civic Centre, South Gloucestershire Council, High Street, BS15 4AJ

Contact: Joanna Greenwood 

Link: Webcast video is available

Items
No. Item

1.

Evacuation Procedure

In the event of a fire, please await direction from South Gloucestershire Council staff who will help assist with the evacuation.   Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Apologies for Absence

To receive apologies for absence from Members.

3.

Declarations of interest under the Localism Action 2011

Members who consider that they have an interest to declare are asked to: a) State the item number in which they have an interest, b) The nature of the interest, c) Whether the interest is a disclosable pecuniary interest, non-disclosable pecuniary interest or non-pecuniary interest. Any Member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

 

4.

Minutes pdf icon PDF 216 KB

To consider and approve the minutes from 2 July 2018 of West of England Joint Committee Meeting.

5.

Chair Announcements

To receive announcements from the Chair of the West of England Combined Authority.

6.

Comments from Chair of Local Enterprise Partnership

To be presented by the Chair of the West of England LEP.

7.

Items from the Public pdf icon PDF 274 KB

Members of the public can speak for up to 3 minutes each. The total time for this session is 30 minutes so speaking time will be reduced if more than 10 people wish to speak.

 

If you wish to present a petition or make a statement and speak at the meeting, you are required to give notice of your intention by noon on the working day before the meeting by e-mail to democratic.services@westofengland-ca.gov.uk.The deadline is 12pm on Thursday 26 July.

 

If you wish to ask a question at the meeting, you are required to submit the question in writing to democratic.services@westofengland-ca.gov.uk no later than 3 working days before the meeting. The deadline is 5pm on Monday 23 July.

 

Additional documents:

8.

Petitions

Any member of the West of England Combined Authority may present a petition at a West of England Combined Authority Committee Meeting.

 

9.

Bus Strategy Update pdf icon PDF 259 KB

To update Members on progress with the Bus Strategy within the context of the new Joint Local Transport Plan (JLTP).

 

Decision:

WECA Committee noted the report.

10.

Investment Fund Programme pdf icon PDF 256 KB

Additional documents:

Decision:

WECA Committee approved the following:

1.    Approve the funding application for the development of the HIF business case as set out in Appendix 1 and allocate up to £1m resource from the Investment Fund.

 

2.    Approve the funding applications for the development of skills capital projects by Bath and SGS Colleges as set out in Appendix 2 and allocate up to £1.19m resource from the Investment Fund.

 

3.    Approve the scheme changes requested as set out in Appendix 4 including allocating an additional £400k from the Investment Fund to support development of business cases for the key transport schemes supporting the Joint Spatial Plan.

 

4.    Approve that the WECA Chief Executive, in consultation with myself as WECA Mayor, be delegated authority to approve the allocation of this funding to relevant activities and that the S151 Officer be authorised to make all necessary amendments to the WECA Budget and the Mayoral Budget for 2018/19 to support the allocation of this funding.

 

5.    Approve that the authority to submit the HIF bid is delegated to the WECA Director of Infrastructure in consultation with equivalent Directors in B&NES and Bristol and the relevant s.151s in the three Authorities.

 

11.

Agree cope and timetable for development of options for Joint Assets Board pdf icon PDF 293 KB

To update the WECA Committee members on the current position with the One Public Estate and in particular the wave 6 bidding round. To seek the views of the WECA Committee and secure their endorsement to move forward with the shaping of the proposed Joint Assets Board (JAB).

Decision:

WECA Committee agreed to endorse the move forward, at pace, with the shaping of the proposed Joint Asset Board as detailed in section 2.5-2.9.

12.

To note the work on the development Industry Panel pdf icon PDF 107 KB

To seek the views of the WECA Committee and secure their endorsement to establish a Mayoral Development Industry Panel.

Decision:

WECA Committee noted this report.

13.

Ratification of Statutory Appointment pdf icon PDF 237 KB

For the WECA Committee to formally ratify the appointment of the Section 151 Officer for the West of England Combined Authority.

Decision:

1.    WECA Committee agreed to formally ratify the recommendation that Malcolm Coe is appointed as the statutory Section 151 Officer for the West of England Combined Authority.

2.    WECA Committee noted that Tim Richens retains the statutory Section 151 Officer responsibility until the new post holder commences in post.

14.

Annual Governance Statement 2017/18 pdf icon PDF 306 KB

The purpose of this report is to present to the Committee the West of England Combined Authority Annual Governance Statement for 2016-17 and 2017-18 for information.

Additional documents:

Decision:

WECA Committee noted this report.

15.

Mayoral and WECA Budget Outturn 2018/19 pdf icon PDF 643 KB

To present the forecast revenue and capital financial outturn budget monitoring information for WECA and the Mayoral budget for the financial year 2018/19 based on actual data for the period April 2018 to June 2018. Also, to approve a revised Transport Levy for 2018/19 together with other funding adjustments to recognise the latest available financial information.

Decision:

WECA Committee agreed the following:

1.    To note the Mayoral Fund and WECA revenue and capital budget outturn forecasts as set out in Appendices 1,2 and 3

2.    To agree a Substituted Transport Levy is set for 2018/19 of £4.011m for B&NES, £6,893m for BCC and £2.102m for SGC replacing the original Levy approved in February 2018.

3.    To agree the allocation of a minimum of £74,600 to each of the constituent councils and £15,000 to the WECA Budget from the Apprenticeship Grant for Employers funding in line with Para 4.2.9 and subject to agreeing the final balance and transfer of funding with B&NES Council.

16.

Treasury Management Final Outturn 2017/18 pdf icon PDF 623 KB

To approve a Treasury Management Strategy before the start of each financial year, review performance during the year, and approve an annual report after the end of each financial year. This report provides a review of performance to 31st March 2018.

Decision:

WECA Committee noted the following documents:

1.    The Treasury Management Report to 31st March 2018, prepared in accordance with the CIPFA Treasury Code of Practice.

2.    The Treasury Management Indicators to 31st March 2018.

17.

Treasury Management Outturn April to June 2018/19 pdf icon PDF 614 KB

To approve a Treasury Management Strategy before the start of each financial year, review performance during the year, and approve an annual report after the end of each financial year. This report provides a review of performance to 30th June 2018.

Decision:

WECA Committee noted the following reports:

1.    The Treasury Management Report to 30st June 2018, prepared in accordance with the CIPFA Treasury Code of Practice.

2.    The Treasury Management Indicators to 30th June 2018.

18.

Any other item the Chair decides is urgent